Find your files faster!

HomeBlogsFind your files faster!

The amount of data held by businesses keeps growing and growing. With companies having stored years’ worth of computer-based data, SMEs are looking at more dynamic ways to store information.

The Cloud is the place to start, taking away the need for onsite servers and giving scalable hosting for data. In many ways though this is still an “empty space” – your data will still require organisation. Bad organisation can be an extreme time cost for SMEs. It’s been estimated that people can spend sixteen hours a week filing and searching for documents.* That’s over 34 days a year for just one person! But no matter how your data is stored there are things you can do to make finding data easier.

The key is to look at your data storage as a project with clear goals and tasks to perform. You will need a project leader who can manage the needs of the business and undertake the organisation planning. You will need to consult with your business on the most appropriate way to store files. For instance, is it easier to search by client name or task type? Today’s systems can provide you with lots of options for metadata within files, which should give you structure to your files beyond simply a type. Names are vital too and finding a rule for all files can also help save time. You’ll also need to be able to archive your data simply, so that you can easily find it again if you need to.

For more tips on how you can work smarter with your data, take a look at our free ebook here.

*’The hidden cost of information work’, IDC

customer-architect-ipad

Colt Technology Services

17 September 2013

 

Recent blog posts

Colt lights up London

By Paula Cogan, published 18th July, 2019 Yesterday, I attended the launch of the Illuminated Rivers Project in ...
Continue Reading

Machine learning: Ensuring the customer is always right

Machine learning is defined as the application of artificial intelligence (AI) that provides systems the ability to automatically ...
Continue Reading

Colt Armed Forces Career Transition Programme

We are proud to launch Colt’s Armed Forces Career Transition (ACT) Programme with an interactive, engaging event. Service ...
Continue Reading