Find your files faster!

HomeBlogsFind your files faster!

The amount of data held by businesses keeps growing and growing. With companies having stored years’ worth of computer-based data, SMEs are looking at more dynamic ways to store information.

The Cloud is the place to start, taking away the need for onsite servers and giving scalable hosting for data. In many ways though this is still an “empty space” – your data will still require organisation. Bad organisation can be an extreme time cost for SMEs. It’s been estimated that people can spend sixteen hours a week filing and searching for documents.* That’s over 34 days a year for just one person! But no matter how your data is stored there are things you can do to make finding data easier.

The key is to look at your data storage as a project with clear goals and tasks to perform. You will need a project leader who can manage the needs of the business and undertake the organisation planning. You will need to consult with your business on the most appropriate way to store files. For instance, is it easier to search by client name or task type? Today’s systems can provide you with lots of options for metadata within files, which should give you structure to your files beyond simply a type. Names are vital too and finding a rule for all files can also help save time. You’ll also need to be able to archive your data simply, so that you can easily find it again if you need to.

For more tips on how you can work smarter with your data, take a look at our free ebook here.

*’The hidden cost of information work’, IDC

Make Do

17 September 2013

Recent posts

The importance of connectivity for smart manufacturing

The importance of connectivity for smart manufacturing: Is your network best suited to overcome the connectivity challenges associated with smart manufacturing? Three reasons why connectivity cannot be an afterthought Manufacturing companies are operating in an era of accelerated disruption and uncertainty. Optical On Demand Connectivity It’s not easy to be successful in the manufacturing world.
Continue Reading

Transform your factory with connectivity

This IDC InfoBrief highlights the importance of connectivity to support and drive successful smart manufacturing initiatives and enable integration in the factory and across value chains. In this document, you’ll find key reasons why connectivity decisions should be strategically evaluated, and outlines the benefits of information integration. It also provides a practical overview of the...
Continue Reading
Image of two ladies looking at a laptop

Understanding the challenges of building digital infrastructure

This blog post forms part of our new content series titled ‘Digital Infrastructure Insights: Elevating the customer experience‘. For more informative and timely content like this, simply follow the link. The adoption of intelligent digital infrastructure is critical for companies to excel and meet customer expectations. From cloud computing to data analytics, technology has reshaped...
Continue Reading